The constitution of Local 2185 of the American Federation of Government Employees is Appendix B. of the National Constitution.
Therefore, For the purpose of promoting unity of action in all matters affecting the mutual interests of government civilian employees in general, and all other persons providing their personal service indirectly to the United States Government and for the improvement of government service, we as members of Local 2185 of the American Federation of Government Employees hereby adopt the following Bylaws.
SECTION 1: This organization shall be known as Local 2185 of the American Federation of Government Employees.
SECTION 2: The headquarters of Local 2185 is located at Bldg. 101, Tooele Army Depot, Tooele, Utah 84074.
SECTION 3: Regular monthly membership meetings of the local shall be held on the first Tuesday of Every month, commencing at 5:30 p.m. and will be held at the headquarters (Bldg. 101).
(a) A special meeting may be called by the President when necessary in the interest of the local or twothirds vote of the executive board, or written petition of at least 10% of the membership. Five (5) day’s written notice of the specific purpose of the meeting must be given to the membership. The only business that will be discussed at the special meeting will be that which is specified in the notice.
(b) The regular order of business will be:
(c) A quorum for the local membership shall consist of six (6) members in good standing. All motions before the local will be decided by vote of the members present by showing of hands or voice vote. Only members in good standing shall be allowed to vote on any of the local's motions. The time for debate of any particular issue before the local shall not exceed ten (10) minutes. The time allowed for speeches on the debate will not exceed two (2) minutes for any member. The time allowed for debate will be equally divided between pro & con on any particular issue of debate. The time allowed for debate may be extended by the President or acting President.
SECTION 4: The current edition of Robert's Rules of Order shall govern. The proceedings at meetings of the local.
SECTION 1: The general offices of the local who comprise the Executive Board are as follows: President, Vice President ,Secretary, Treasurer
SECTION 2: The VicePresident shall assist the President in the performance of the duties of that office. See appendix B of the National Constitution, Article VI, sections 3 & 4.
SECTION 3: In case of a vacancy in the office of President, the VicePresident shall fill the office for the unexpired term.
SECTION 4: Vacancies in any other office shall be filled for the unexpired term by appointment of the Executive Board.
SECTION 1: The President shall be the executive officer of his local, as such, he/she shall preside at all local meetings, shall plan and pursue policies within the framework of the National Constitution, Local Constitution/Bylaws and policies, which will promote the welfare of the local. He/she shall sign all documents pertaining to his/her office. The President by virtue of his/her office shall be an automatic delegate to the National Convention, District Caucus, and any council or organizational meetings affiliated by this local. If the president is unable to perform his/her regular duties either because of sickness, leave, TDY, or for some other legitimate reason, he/she shall delegate the responsibilities of that office to the VicePresident. In the event that the VicePresident is unable to fulfill the appointment, then the next elected official as specified in Article 11, Section I shall fill the appointment.
SECTION 2: The VicePresident shall assist the President in performing duties of that office, coordinate the actions of the Chief Stewards with the President and assure consistency of policy and application, assure that committees are functioning and achieving the purposes of the committee, make recommendations for participation in the proceedings of Installation/Unit committees consistent with the Negotiated Agreements. He/she shall serve as an official member of all committees, except election committees. If the President is not present at a meeting, the VicePresident will preside. In the absence of the VicePresident, the members from among those in attendance will choose a protempore president. The VicePresident by virtue of his/her office shall be an automatic delegate to the National Convention, District Caucus, and any council/organizational meetings affiliated by this local.
SECTION 3: The duties of the Secretary shall be; to keep a complete record of the minutes of all meetings, to assist the Treasurer in the administration and maintenance of the locals financial records, to keep an uptodate membership database and maintain official copies of the National Constitution, Bylaws, and policies of the Local and assure that all relevant information is reported to the Executive Board and Membership. Conduct correspondence when directed by the President. The Secretary by virtue of his/her office shall be an alternate delegate to the National Convention, District Caucus, and any council or organizational meetings affiliated by the local.
SECTION 4: 'The duties of the Treasurer shall be to make a financial report for each monthly membership meeting, keep an up to date roll of members, receive all monies and dues paid to the local, keep records of all transactions and deposit money in the bank to the credit of the local. He/she shall make regular monthly reports to the National Secretary/Treasurer and furnish names and addresses of all new members. He/she shall assure that reports and remittances of percapita assessments to parent organizations and councils are accurate and timely, assure that reports and payments due government agencies are timely and accurate, He/she shall forward per capita tax to the National Headquarters and prepare a budget for the year to present to the membership every January for membership approval. Additional duties and responsibilities as outlined in the AFGE Financial Officers Manual shall also apply. The Treasurer by virtue of his/her office shall be an automatic delegate to the National Convention, District Caucus, and any council/organizational meetings by this local.
SECTION 1: The duties of the Chief Steward are to direct the activities of the stewards, Assign the areas in which they will be responsible for the increase of membership, to keep the local informed of matters of interest brought to the attention of the stewards by the members, to train stewards, provide counsel, guidance and assistance as needed. Coordinate the actions of stewards with the VicePresident and keep the VicePresident informed of the state of labor relations in all areas of the Unit, including problems in need of consideration by the Executive Board. To inform the VicePresident of any Unit problems that requires action to promote the efficiency of the Union. Make recommendations to the VicePresident concerning committees and appointment thereto, (When ever possible each Chief Steward shall be appointed to represent that unit in which he/she is currently employed.)
SECTION 2: The duties of the SergeantAtArms shall be to attend the outer door. See that no one enters in the meetings without proper authority, to assist the Chair in the maintenance of order, to welcome and introduce guests, to ascertain that a quorum is present, to provide a roll call should the recording of individual votes be necessary, and to perform other duties as may be assigned by the Chair. The President shall appoint the SergeantAtArms.
SECTION 3: The duties of the Parliamentarian shall be to provide assistance to the Chair at the membership meeting or any meeting as may be necessary on Parliamentary Law, as specified in Roberts Rules of Order. Upon request from the Chair will clarify disputes on the proceedings of the meeting. The President shall appoint the Parliamentarian.
SECTION 1: The Executive Board will be comprised of the elected officers and chief stewards whose purpose is to direct the overall management of the local to include the administration, finance management, personnel management, appointing and dismissing of stewards and chief stewards, and making appointments of committees.
SECTION 2: Expenditures by the Executive Board in excess of $250.00 per month must have prior approval of the local's membership.
SECTION 1: Nomination of officers shall be held in April and elections and installation shall be held in May every three (3) years, after proper notice is given to the members (see Section 3 of this Article). The running as a candidate shall not be in conflict with an elected officer position. A runoff election, if necessary, shall be conducted in accordance with the election process as set forth in these bylaws.
SECTION 2: Members must be given a reasonable opportunity to nominate candidates. If a member is unavoidably detained from the nomination meeting, then he/she shall submit to the Election Committee (in writing) their preference as to making and/or accepting a nomination, prior to the commencement of the nomination meeting. In order to be eligible to run for an elected office for this Local, candidate(s) must meet the following criteria:
SECTION 3: Notices inviting members to submit nominations must inform all members of the offices to be filled, the time, date, and place, of the nomination meeting, and the method for making nominations. The nomination notice shall be published in the monthly newsletter in a conspicuous place on the front page of the publication. The nomination notice must be mailed to all members' last known home address at least ten (10) days prior to the commencement of the nomination meeting.
SECTION 1: An election committee shall be constituted to conduct each election. The committee shall consist of three (3) members of the local in good standing.
SECTION 2: No member of the committee may be an incumbent of, nor candidate for, the office for which the election is being conducted.
SECTION 3: The election committee is to be elected by the membership at its regular monthly membership meeting at least fifteen (15) days prior to the commencement of the nomination meeting. In the event that any or all members decline the nomination, the local President shall select the necessary members of the election committee to comply with Section I of this Article, subject to approval by the majority of the Executive Board.
SECTION 4: The President or Treasurer shall furnish to the Election Committee the names and addresses of all members in good standing.
SECTION 5: The Election Committee shall prepare and mail notice of nominations and ballots to all members in good standing at their last known home address along with properly marked envelopes in which to return their ballots to the election committee. The ballots shall include the nominated candidate as well as instructions concerning the voting procedure and specify a deadline, by date and time, for the return of the ballots to a specified location. The return envelopes shall provide for the insertion of a blank envelope bearing the voters name as to insure voter secrecy.
SECTION 6: As soon as possible after the deadline, the election committee shall convene at the specified location to pick up and receive the ballots. The election committee shall then proceed to a mutually agreed upon location to tally the ballots. Any envelope that does not identify the return ballot, as that of an eligible voter shall not be counted as a valid ballot.
SECTION 7: Each candidate shall be afforded an opportunity to have a reasonable number of observers, who are members, present throughout the election procedure including the tally of the ballots.
SECTION 8: Refer to Appendix A of the AFGE National Constitution for further guidance.
SECTION 1: For non-bargaining unit members that desire to pay by cash they shall be required to pay dues in one of the following methods:
SECTION 2: Members who are temporarily in a Leave Without Pay (LWOP) status without direct payroll deduction will pay their dues by cash in advance directly to the President or Treasurer, in accordance with Section 3 of this article.
SECTION 3: The local membership dues shall be $20.00 BIweekly.
(a) Cash advance every quarter at the rate of $130.00 per quarter, payable directly to the
local President or Treasurer.
(b) By payroll split (deduction) at $20.00 each and every payday into the Union's checking account located at Zions Bank Tooele Office.
SECTION 4: The dues for retired members shall be $20.00 a year.
SECTION 1:Union representatives who use their private vehicle in the conduct of Union business will be authorized expenses in accordance with the following:
SECTION 2: Union Representatives who are authorized to travel to other localities (seminars, conventions, etc.) will be authorized traveling expenses, lodging, and per diem. The per them rate shall be $75.00 per day or current government scale, which is ever higher for that location in which the Union function is to be held. Travelers are required to turn in to the Treasurer the airline ticket stub and the original hotel checkout documents for lodging. No other receipts need be returned.
In the event, a representative chooses to drive his POV to a seminar or convention; he/she will be paid the amount of airfare ONLY. Any Officer or Steward selected to attend conventions, seminars or any function on behalf of the Union will attend all sessions of that function, (excluding emergencies, illnesses eat...), or he/she shall be required to reimburse all expenses incurred while representing the local.
SECTION 1: Any member in good standing that properly executes an 1187 Form to the President in signing up a new member shall receive 20.00 as an incentive, and may also elect to receive one of the following options:
OPTION I When any member in good standing properly signs up ten (10) new members he/she may elect to receive an additional $25,00 as a total incentive or accumulate those members towards option 2 or option 3.
OPTION 2 When any member in good standing properly signs up twentyfive (25) new members he/she may elect to receive an additional $125.00 as a total incentive or accumulate those members towards option 3.
OPTION 3 When any member in good standing properly signs up a maximum limit of 50 new members he/she shall receive an additional $500.00 total incentive. This incentive program will be retroactive to 1 January 1988 only! All incentives shall be properly verified and approved by the Treasurer, prior to payment of that incentive.
SECTION 2: Upon election to accept any one of the options as specified in Section I of this article, the required number of new members shall be deducted from the individual’s accumulated total for accounting purposes.
These Bylaws supersede and cancel a previous rules, polices, and/or procedures as set forth, Approved by the Membership, February 02, 2015.
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